Job Posting: Community Programs and Administrative Support Coordinator

Position Type: Six-Month Contract (Potential for Renewal)

Work Schedule: Thursdays, Fridays, and Saturdays

Working Hours: Between 9:30 a.m. – 3:30 p.m.

Location: London, Ontario (On-site)

Compensation : $20/hour (12hours/week)

About WeBridge Community Services

WeBridge Community Services is a non-profit organization dedicated to bridging service gaps for Black individuals and families in London and the surrounding communities. Through culturally grounded programs, counselling, education, community engagement, and research, we strive to promote inclusion, belonging, empowerment, and well-being.

Our programs support seniors, youth, children, parents, and families through meaningful opportunities for learning, connection, and personal development.

Position Summary

WeBridge Community Services is seeking a motivated, compassionate, organized, and community-oriented individual to join our team as a Community Programs and Administrative Support Coordinator on a six-month contract.

The successful candidate will provide administrative, project coordination, and hands-on program support across our Seniors, Youth, Children, and Parenting Programs.

We are looking for someone who enjoys working with people of different ages, demonstrates initiative, and is comfortable supporting and facilitating community-based activities.

The ideal candidate must be available to work Thursdays, Fridays, and Saturdays and be willing to support both program delivery and the day-to-day operations of the organization.

Key Responsibilities

1. Program Coordination and Support

• Assist with planning, organizing, implementing, and evaluating WeBridge's Seniors, Youth, Children, and Parenting Programs.

• Support program facilitators in preparing and delivering educational, recreational, social, and culturally responsive activities.

• Assist with group facilitation and participant engagement across different age groups.

• Prepare program materials, supplies, attendance sheets, and other resources needed for activities.

• Support participant registration, communication, and follow-up.

• Monitor program participation and collect feedback to support continuous program improvement.

• Assist with special events, workshops, community outreach activities, and seasonal programs.

2. Administrative and Project Management Support

• Provide general administrative assistance to support the organization's daily operations.

• Maintain accurate program records, attendance reports, participant information, and other documentation.

• Support scheduling, meeting coordination, email correspondence, and communication with staff, volunteers, and community partners.

• Assist with preparing program reports, presentations, meeting minutes, and other documents.

• Support the coordination of program timelines, activities, and assigned project deliverables.

• Maintain organized electronic and physical filing systems.

• Assist with basic data collection and documentation required for program reporting and funding accountability.

3. Community Engagement and Outreach

• Build positive and respectful relationships with program participants, families, volunteers, and community partners.

• Assist with outreach and recruitment activities to increase participation in WeBridge programs.

• Represent WeBridge professionally at community events and activities when required.

• Support communication and promotion of programs through social media, flyers, and other outreach materials.

• Help create welcoming, inclusive, and culturally responsive environments for participants.

4. Program Facilitation and Participant Support

• Assist in facilitating activities for seniors, youth, children, and parents.

• Support seniors with social engagement, recreational activities, and basic digital literacy programming.

• Assist with children's educational, literacy, and recreational activities.

• Support youth mentorship, leadership development, and skill-building activities.

• Assist with parenting workshops, family engagement activities, and participant communication.

• Identify participant needs and communicate relevant concerns to the appropriate program lead.

• Maintain appropriate professional boundaries, confidentiality, and participant safety.

Qualifications and Skills

• Education or training in Social Work, Social Service Work, Child and Youth Care, Community Development, Addictions and Mental Health, Education, or a related field is preferred.

• One to two years of experience in community programming, non-profit services, administration, or project coordination is preferred.

• Experience working with seniors, youth, children, parents, or diverse communities is an asset.

• Strong organizational, time-management, and multitasking skills.

• Excellent interpersonal, written, and verbal communication skills.

• Ability to work independently, take initiative, and collaborate effectively with a team.

• Experience supporting or facilitating group activities and community programs.

• Proficiency in Microsoft Word, Excel, PowerPoint, and basic digital communication platforms.

• Familiarity with social media and community outreach strategies is an asset.

• Understanding of culturally responsive, inclusive, and trauma-informed approaches to service delivery.

• Demonstrated commitment to confidentiality, professionalism, and respectful service delivery.

Working Conditions and Requirements

• This is a six-month contract position, with the possibility of renewal based on organizational needs and available funding.

• Candidates must be available to work Thursdays, Fridays, and Saturdays, between 9:00 a.m. and 4:30 p.m.

• The position requires on-site work in London, Ontario.

• The successful candidate must have access to a reliable vehicle for work-related travel.

• The role involves working directly with program participants, including children, youth, adults, and seniors.

• A satisfactory Vulnerable Sector Check will be required before beginning duties involving vulnerable participants.

• Flexibility to support community events and activities as needed is expected.

Key Competencies

Community-Centred: Demonstrates compassion, cultural awareness, and a genuine commitment to supporting individuals and families.

Results-Oriented: Takes initiative, meets deadlines, and follows through on assigned responsibilities.

Teamwork: Works respectfully and collaboratively with colleagues, volunteers, participants, and community partners.

Adaptability: Responds positively to changing program needs and organizational priorities.

Professionalism: Maintains confidentiality, accountability, and appropriate professional boundaries.

How to Apply

Interested candidates are invited to submit a resume and brief cover letter outlining their relevant experience and availability.

Application Email: webridgecs@gmail.com

Application Deadline: November 20,2026

WeBridge Community Services is committed to equity, diversity, inclusion, and creating a welcoming environment. We encourage applications from individuals who share our commitment to culturally responsive community services.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.